I've been reviewing some of the projects I have been involved with recently and thinking about how they could have been improved.
The conclusion I have come to is that most creative projects are to some degree chaotic and uncertain; You can't always predict how they are going to run. You have to be flexible and responsive to new ideas and directions as they come up.
That said, there is possibly value in at least attempting to structure the management of creative projects around tried and tested ideas. A creative project, like any other, has process steps and milestones. One reason why creative projects often fail is because not enough time is spent understanding the purpose of the project and refining the ideas around that purpose. Sadly is is all to easy to forge ahead with half baked ideas with no idea of why we're doing it!
Step 1: The brief
Be sure about the purpose of the project and why it has come about. You might call this the creative challenge.
Get down on paper a description of what you hope to achieve, who it is for and why it is important. For example – Encourage year four children to take pride in their town by revealing its glorious history. We're doing this because ……
Set out what you want to achieve, how you are going to approach it, who it is for and why it is important.
Step 2: Ideas
Once we have a brief we can set about coming up with ideas (in the above case for revealing the town's glorious history). Not enough time is ever spent coming up with ideas or evaluating them. I would say that this is one of the biggest reason for the failure of creative projects. The temptation is to settle on the first and most obvious idea you come up with. Often the crazy ideas are sidelined at the outset, and yet these are often the most interesting.
Make plenty time for coming up with as many ideas as possible, even the crazy ones, and evaluate them according to the brief.
There are many techniques for coming up with ideas – here are some. Thinking Hats for evaluating ideas, Mind Mapping with which I'm sure you are familiar, and a favorite of mine, The Creative Whack Pack
Step 3: Planning
Do you decide on the team and resources before you have an idea or after? I would say that it's sometimes better to come up with the idea first with a small core team and then pitch for people and resources once you have the idea. That way you'll get what you need rather than having to put up with what you have got.
Careful planning of the resources and the timetable, setting of realistic deadlines and getting agreements.
Step 4: Action
Well planned activity with a great idea behind it should be exciting. Any problems will be quickly resolved because of a solid commitment to the purpose of the project.
Step 5: Celebration
The positive outcome should be shared and celebrated beyond the immediate team. The more external praise and feedback the better. A public film screening, a party for those who contributed, a commemorative web page. The legacy of successful projects should be preserved so that the benefits can be made available to the greatest number of people for the longest amount of time.
Step 6: Review
A constructive examination of the project should always be part of its legacy. Did it meet the brief? What were the points of learning and so on.
This may all seem obvious – in which case I apologies – but I need to remind myself just how important these project steps really are and that to skimp on any of them will weaken the outcome.